# Ops Hospitality

> Hospitality Operations Tools & Insights


## Pages

- [Restaurant Profitability Score Calculator](https://opshospitality.com/tool-kit/restaurant-profitability-score-calculator/): Restaurant Profitability Health Check Restaurant Profitability Score Calculator Check restaurant health using three separate diagnostics: profitability, cost pressure and payment coverage. Get a clear score, main pressure area and recommended next action. Check Your Score Use KPI Calculator Enter your restaurant numbers Use weekly or monthly figures. Keep sales, food cost, labour cost, fixed costs and operating costs from the same period. Currency Symbol Total Sales Food & Beverage Cost Labour Cost Fixed Costs / Rent / Lease Other Operating Costs Payments Due in the Next 7–14 Days Cash Available Now Covers / Customers Total Labour Hours Payments due in the […]
- [Weekly Restaurant Management Review Checklist](https://opshospitality.com/blog/weekly-restaurant-management-review-checklist/): “`html Restaurant Operations Guide Weekly Restaurant Management Review Checklist A practical weekly restaurant management review checklist for operators, managers and F&B teams to review sales, labour, food cost, KPIs, break-even, cash flow and next-week actions. Use Cash Flow Checklist Use KPI Calculator Why restaurants need a weekly management review A weekly restaurant management review helps operators move from reacting to problems into controlling performance. Instead of waiting for month-end accounts, managers can review sales, labour, food cost, cash flow and operational issues while there is still time to act. This review does not need to be complicated. The goal is to […]
- [Restaurant Weekly Cash Flow Checklist](https://opshospitality.com/tool-kit/weekly-cash-flow-checklist/): “`html Restaurant Cash Flow Tool Restaurant Weekly Cash Flow Checklist Use this weekly restaurant cash flow checklist online, save your completed review as a PDF, or download the same blank checklist for offline use. Built for restaurants, cafés, bars, hotels and food & beverage operators in any market. Start Online Checklist Download Blank Checklist Why restaurants need a weekly cash flow checklist Restaurant cash flow can change quickly. A strong sales week does not always mean the business has enough cash available for supplier bills, payroll, rent or lease payments, tax, debt repayments or urgent repairs. This checklist helps restaurant owners, […]
- [restaurant cash flow vs profit](https://opshospitality.com/blog/restaurant-cash-flow-vs-profit/): “`html Restaurant Profitability Guide Restaurant Cash Flow vs Profit: What Operators Need to Know A restaurant can show profit on paper and still struggle to pay suppliers, wages or rent. Learn the difference between cash flow and profit, why both matter, and which numbers hospitality operators should track every week. Profitability Guide Use KPI Calculator What is the difference between cash flow and profit? Cash flow and profit are related, but they are not the same thing. Profit shows whether your restaurant makes money after costs are deducted from revenue. Cash flow shows whether enough money is actually moving in and […]
- [Cash Margin in Hospitality: Meaning, Formula & Example](https://opshospitality.com/blog/cash-margin-hospitality-meaning/): Restaurant Profitability Guide Cash Margin in Hospitality: Meaning, Formula and Example Cash margin in hospitality means the cash left from sales after key operating costs have been covered. Learn what it means, how to calculate it and how restaurant operators can use it to make better daily decisions. Profitability Guide Break-Even Calculator What does cash margin mean in hospitality? Cash margin in hospitality is a practical way to understand how much cash a restaurant, café, bar or food & beverage operation has left after covering important operating costs. It is not always used as a formal accounting term, and different operators […]
- [How to Calculate Food Cost for a Menu Item](https://opshospitality.com/blog/how-to-calculate-food-cost-menu-item/): Restaurant Food Cost Guide How to Calculate Food Cost for a Menu Item Learn how to calculate recipe cost, portion cost, food cost percentage and menu price for a restaurant dish using simple formulas and a practical example. Open Food Cost Calculator Read Food Cost Guide Why menu item food cost matters Menu item food cost shows whether an individual dish is priced correctly and contributing enough margin to the restaurant. A dish can be popular and still damage profitability if the ingredient cost is too high, the portion is inconsistent or the selling price has not been updated after supplier […]
- [Sales Per Labour Hour: Formula and Examples](https://opshospitality.com/blog/sales-per-labour-hour/): Restaurant Labour KPI Guide Sales Per Labour Hour: Formula and Restaurant Examples Learn how to calculate sales per labour hour, why it matters for restaurant rota planning and how hospitality managers use it to improve labour productivity without damaging service. Open Labour Cost Calculator Open KPI Calculator What is sales per labour hour? Sales per labour hour is a restaurant productivity KPI that shows how much sales revenue is generated for every paid labour hour worked. It helps managers understand whether staffing levels are aligned with demand, rather than only looking at total wage cost or labour percentage. This matters because […]
- [How to Calculate Labour Cost in a Restaurant](https://opshospitality.com/blog/how-to-calculate-labour-cost/): Restaurant Labour Cost Guide How to Calculate Labour Cost in a Restaurant Learn how to calculate restaurant labour cost, labour cost percentage, employer costs and sales per labour hour using simple formulas that help managers plan rotas before payroll gets out of control. Open Labour Cost Calculator Read Labour Cost Guide Why labour cost calculation matters Labour cost is one of the most important numbers in restaurant management because it connects staffing decisions directly to profitability. A rota may look reasonable on paper, but once wages, employer costs, split shifts, overtime and quiet trading periods are included, the real cost can […]
- [About](https://opshospitality.com/about/): Built by a working GM in London Ops Hospitality: Built for Operators Who Need Clearer Systems Ops Hospitality was created to simplify restaurant and hospitality operations through practical calculators, Excel templates, operational guides and systems that help managers make better day-to-day decisions. Explore Tool Kit Contact Ops Hospitality 🌍 UK-based, useful worldwide. Ops Hospitality uses UK spelling and hospitality language, but the tools, templates and guides are designed to work with your own currency, local tax rules, payroll assumptions and operating model. Tools Restaurant calculators Templates Hospitality systems Guides Operational clarity Global Built for operators Why I built Ops Hospitality After […]
- [How to Manage Staff Holidays in Restaurants](https://opshospitality.com/blog/restaurant-holiday-planning/): Staff Management Guide How to Manage Staff Holidays in Restaurants Holiday planning is one of the biggest operational challenges in hospitality. Get it wrong and managers are left dealing with rota gaps, last-minute cover, frustrated staff and a team under pressure. Download Holiday Tracker Browse Templates Why restaurant holiday planning matters Overlapping requests, no visibility and poor communication are the patterns that quietly break hospitality rotas. They almost always start with holiday planning that is not built into the operation. Having a clear process for tracking annual leave helps hospitality managers organise staffing levels more efficiently, reduce scheduling conflicts and maintain […]
- [Ops Hospitality | Restaurant Holiday Tracker Template](https://opshospitality.com/templates/holiday-tracker-template/): Free Excel Template Restaurant Holiday Tracker Template Download a simple Excel holiday tracker for restaurants, cafés, bars and hospitality teams. Track staff holidays, annual leave, approved time off and team availability in one easy spreadsheet. Download Free Excel Template Read Holiday Planning Guide Safe, simple Excel download This free spreadsheet was created by OPS Hospitality for small hospitality teams that need a clear way to monitor staff holidays without complicated software. No signup is required, no macros are included and the file is designed to work in Excel or Google Sheets. ✓ Free download ✓ Excel spreadsheet ✓ No macros ✓ […]
- [Prime cost guide](https://opshospitality.com/prime-cost-guide/): Restaurant Prime Cost Hub Restaurant Prime Cost Guide for Hospitality Operators Learn how restaurant prime cost works, how to calculate prime cost percentage, what healthy targets look like and how labour cost and food cost combine to shape restaurant profitability. Open KPI Calculator Read Profitability Guide Formula Prime cost % Labour Staffing cost Food Cost Ingredient control Profit Margin visibility What is prime cost in a restaurant? Prime cost is the combined total of labour cost and food cost. In hospitality operations, these are usually the two biggest controllable expenses in the business, which is why prime cost is one of […]
- [Restaurant KPI Guide](https://opshospitality.com/kpi-hub/): Restaurant KPI Hub Restaurant KPI Guide for Hospitality Managers Learn which restaurant KPIs matter most, how to track labour cost, food cost, prime cost, sales efficiency and profitability, and how to turn weekly numbers into better operational decisions. Open KPI Calculator Read Profitability Guide Labour Cost and productivity Food Cost Margin control Prime Cost Profitability pressure Sales Revenue performance What are restaurant KPIs? Restaurant KPIs are measurable operational metrics used to track performance across labour, food cost, profitability, sales, guest activity and daily operations. They help managers understand whether a venue is simply busy or actually performing well. Strong operators rely […]
- [Restaurant Profitability Guide](https://opshospitality.com/restaurant-profitability-guide/): Restaurant Profitability Hub Restaurant Profitability Guide for Hospitality Operators Learn how restaurant profitability really works, why busy venues still lose money, which margins and KPIs matter most, and how operators protect profit through better labour, food cost, pricing and break-even control. Open KPI Calculator Use Break-Even Calculator Margin Profit drivers Prime Cost Labour + food Break-Even Sales targets KPIs Weekly tracking What makes a restaurant profitable? Restaurant profitability is the ability to generate consistent profit after covering food cost, labour cost, operating expenses, overheads and tax obligations. Strong sales alone do not guarantee profitability because revenue can disappear quickly when labour, […]
- [Food Cost Hub](https://opshospitality.com/food-cost-hub/): Restaurant Food Cost Hub Restaurant Food Cost Guide for Hospitality Operators Learn how restaurant food cost works, how to calculate food cost percentage, what healthy menu margins look like and how to control ingredient costs without lowering quality or damaging guest experience. Open Food Cost Calculator Read Food Cost Reduction Guide Formula Food cost % Margins Menu profitability Waste Kitchen control Tools Free calculator What is restaurant food cost? Restaurant food cost measures how much a venue spends on ingredients and food-related product usage compared with the revenue generated from food sales. It is one of the core profitability metrics used […]
- [Labour Hub](https://opshospitality.com/labour-hub/): Restaurant Labour Cost Hub Restaurant Labour Cost Guide for Hospitality Operators Learn how restaurant labour cost works, how to calculate labour cost percentage, what healthy staffing benchmarks look like and how to control payroll without damaging service quality. Open Labour Cost Calculator Read Staffing Cost Guide Formula Labour cost % Benchmarks Typical ranges Rotas Staffing control Tools Free calculator What is restaurant labour cost? Restaurant labour cost is the total amount a hospitality business spends on staffing. It includes wages, salaries and the employment costs connected to running the team. For operators, labour cost is not just an accounting number. It […]
- [What Is Prime Cost in a Restaurant?](https://opshospitality.com/blog/restaurant-prime-cost/): Restaurant Profitability Guide What Is Prime Cost in a Restaurant? Prime cost tells you whether your restaurant is operationally sustainable before overheads, rent or anything else. Here is what it means, how to calculate it and why it matters more than labour or food cost alone. Open KPI Calculator Read Prime Cost Hub Why prime cost matters in hospitality Prime cost is one of the most important operational profitability metrics in hospitality because it combines the two largest controllable expenses in a restaurant: labour cost and food cost. Most restaurants can survive temporary sales fluctuations. However, restaurants with poor control over […]
- [How to Reduce Restaurant Food Cost Without Lowering Quality](https://opshospitality.com/blog/reduce-restaurant-food-cost/): Restaurant Food Cost Guide How to Reduce Restaurant Food Cost Without Lowering Quality Cutting ingredient quality is usually the wrong move. This guide explains how restaurants reduce food cost through better systems, smarter kitchen habits and operational discipline that protects margin without damaging the guest experience. Open Food Cost Calculator Read Food Cost Hub Reducing food cost is about control, not cheaper ingredients Many restaurants try to reduce food cost by cutting ingredient quality, shrinking portions aggressively or changing suppliers too quickly. In reality, strong hospitality operators usually improve profitability through better operational systems before lowering standards. The real causes of […]
- [What Is a Good Food Cost Percentage for a Restaurant?](https://opshospitality.com/blog/restaurant-food-cost-percentage/): Restaurant Food Cost Guide What Is a Good Food Cost Percentage for a Restaurant? Food cost percentage is the number that separates restaurants that look busy from restaurants that are actually profitable. Here is what good looks like, why it varies and how to improve it without lowering quality. Open Food Cost Calculator Read Food Cost Hub Why food cost percentage matters in restaurants Food cost percentage is one of the most important profitability metrics in hospitality because it measures how much revenue is being consumed by ingredients and product costs. Even busy restaurants with strong sales can struggle financially if […]
- [Restaurant KPIs Every Hospitality Manager Should Track](https://opshospitality.com/blog/restaurant-kpis/): Hospitality Management Guide Restaurant KPIs Every Hospitality Manager Should Track Most restaurant managers know when something feels wrong, but not always why. The right KPIs show where labour is slipping, where food cost is creeping and where margin is being lost before it appears in the accounts. Open KPI Calculator Read KPI Hub Why restaurant KPIs matter Running a successful restaurant is not just about sales. Strong hospitality operations depend on understanding the numbers behind performance, staffing, profitability and guest behaviour. Without reliable restaurant KPIs, most operational decisions are based on gut feel, and gut feel is expensive when margins are […]
- [How to Reduce Restaurant Staffing Costs Without Hurting Service](https://opshospitality.com/blog/reduce-restaurant-staffing-costs/): Restaurant Labour Cost Guide How to Reduce Restaurant Staffing Costs Without Hurting Service Staffing is one of your biggest controllable costs, but cutting it blindly is one of the fastest ways to damage service, lose sales and increase turnover. Here is how strong operators reduce labour pressure properly. Open Labour Calculator Read Labour Hub Reducing staffing costs starts with better control, not fewer people Restaurant staffing costs are one of the biggest controllable expenses in hospitality. But reducing them does not mean cutting staff blindly. Poorly planned cuts can damage service, increase stress, lower sales and create higher staff turnover. The […]
- [What Is a Good Labour Cost Percentage for a Restaurant?](https://opshospitality.com/blog/restaurant-labour-cost-percentage/): Restaurant Labour Cost Guide What Is a Good Labour Cost Percentage for a Restaurant? Labour cost percentage tells you whether your rota is working or quietly draining margin shift by shift. Here is what good looks like across different types of hospitality business. Open Labour Calculator Read Labour Hub Understanding restaurant labour cost percentage Labour cost percentage is one of the most important restaurant KPIs. It shows how much of total sales revenue is spent on staffing costs, including wages, salaries, holiday pay, employer contributions and other payroll-related expenses. In hospitality operations, labour is usually one of the largest controllable expenses. […]
- [Privacy Policy](https://opshospitality.com/privacy-policy/): Privacy • Cookies • Data Protection Privacy Policy Ops Hospitality is committed to protecting your privacy and handling your information responsibly and transparently. Introduction Ops Hospitality (“we”, “our”, or “us”) operates https://opshospitality.com. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your personal data. Information We Collect We may collect information you voluntarily provide through: Contact forms Newsletter signups Template downloads Support requests Feedback forms This may include your name, email address, company information and message content. Analytics & Website Usage We may automatically collect anonymous information such as browser type, pages visited, device […]
- [Restaurant KPI Calculator](https://opshospitality.com/tool-kit/restaurant-kpi-calculator/): Hospitality Operations Toolkit Restaurant KPI Calculator This Restaurant KPI Calculator helps restaurants, cafés, bars and food & beverage teams calculate key performance metrics including labour cost percentage, food cost percentage, prime cost, net profit, average spend and sales per labour hour. Use Calculator Read KPI Guide 🌍 Use this KPI calculator in any currency. Enter your own sales, costs, covers, labour hours and operating assumptions for the same period — daily, weekly or monthly. Enter Your Numbers Use daily, weekly or monthly figures. Just keep the same period across all fields. Currency Symbol Total Sales Food Cost Labour Cost Other Operating […]
- [Break-Even Calculator](https://opshospitality.com/tool-kit/break-even-calculator/): Hospitality Operations Toolkit Restaurant Break-Even Calculator This restaurant break-even calculator helps you estimate how much revenue your restaurant needs to cover fixed costs, variable costs, labour and target profit — then calculate the daily sales and customers required. Use Calculator Read Profitability Guide 🌍 Use this calculator in any currency. Enter your own fixed costs, variable costs, target profit and average spend using the currency and assumptions that fit your market. Enter your weekly numbers Currency Symbol Weekly Rent / Occupancy Cost Weekly Labour Cost Utilities / Bills Other Fixed Costs Food & Beverage Cost % Target Weekly Profit Trading Days […]
- [Food Cost Calculator](https://opshospitality.com/tool-kit/food-cost-calculator/): Hospitality Operations Toolkit Restaurant Food Cost Calculator This food cost calculator helps restaurants, cafés, bars and food & beverage teams calculate recipe cost, food cost percentage, gross profit and recommended selling price for menu items using their own currency and tax assumptions. Use Calculator Read Food Cost Guide 🌍 Use this calculator in any currency. Enter your own ingredient costs, tax / VAT / sales tax rate, selling price and margin target based on your local market. Currency Symbol Menu Item Name Selling Price Inc Tax / VAT Target Gross Profit % Tax / VAT / Sales Tax % + Add […]
- [Labour Cost Calculator](https://opshospitality.com/tool-kit/labour-cost-calculator/): Hospitality Operations Toolkit Restaurant Labour Cost Calculator & Staff Schedule Planner This restaurant labour cost calculator and staff schedule planner helps you build a weekly rota or staff schedule with real start and finish times, including split shifts, then automatically calculate labour cost, labour percentage, daily hours, employer cost and sales per labour hour. Plan staff Schedule Read Labour Cost Guide 🌍 Use this calculator in any currency. Enter your own sales, hourly rates, employer costs and payroll assumptions. “Rota” is a UK term for staff schedule, and the same labour cost logic applies in other markets. Currency Symbol Weekly Sales […]
- [Tool Kit](https://opshospitality.com/tool-kit/): Ops Hospitality Toolkit Free Hospitality Operations Toolkit This hospitality operations toolkit gives restaurant, café, bar and food & beverage teams practical calculators, Excel templates and management resources to control labour cost, calculate food cost, plan break-even sales, track KPIs and make better day-to-day decisions. Explore Free Tools Browse Templates 🌍 Use these tools in any market. Add your own currency, tax rules, payroll assumptions and operating model. 6 Live tools Free Hospitality tools Excel Templates & trackers Global Operator resources Free restaurant tools and calculators Practical hospitality tools and calculators designed around the numbers restaurant, café, bar and food & beverage […]
- [Contact](https://opshospitality.com/contact/): Contact Ops Hospitality Contact Ops Hospitality Have a question, want to request a restaurant calculator, or need a practical hospitality template for your operations? Send a message and help shape the next Ops Hospitality tools. Send a Message Explore Tool Kit Tools Request calculators Templates Suggest Excel resources Operators Hospitality-focused Support General enquiries How can Ops Hospitality help? Ops Hospitality is being built as a practical resource hub for restaurants, cafés, bars and hospitality operators who want better tools, clearer numbers and simpler systems. Tool requests Suggest a restaurant calculator, dashboard or operations tool. Template requests Request Excel templates, checklists, rota […]
- [Blog](https://opshospitality.com/blog/): Ops Hospitality Blog Hospitality Blog for Restaurant Operators and Managers This hospitality blog shares practical restaurant management guides covering labour cost, food cost, KPIs, prime cost, staffing, holiday planning, profitability and operational systems for restaurants, cafés, bars and food & beverage teams. Read Latest Guides Explore Free Tools 🌍 UK-based, useful worldwide. Ops Hospitality uses UK hospitality language, but the blog, tools and guides are designed for operators who want clearer systems in any market. Labour Staffing & payroll guides Food Cost Margin & waste control KPIs Performance tracking Systems Templates & tools Labour Cost Food Cost Restaurant KPIs Prime Cost […]
- [Templates](https://opshospitality.com/templates/): Hospitality Excel Templates Restaurant Templates, Excel Trackers & Hospitality Checklists Download practical restaurant templates for staff holidays, staff schedule / rota planning, labour cost tracking, opening checklists, KPI reporting and hospitality operations — built for restaurants, cafés, bars and managers who need simple systems they can actually use. Browse Templates Explore Free Tools 🌍 Templates built for real hospitality operations. Adapt each spreadsheet to your own currency, tax rules, staffing model, reporting needs and local operating style. Excel Restaurant trackers Free Operational templates Staff Schedules & holidays KPIs Reporting resources Free restaurant templates Start with simple hospitality templates for staff management, […]
- [Home](https://opshospitality.com/): Hospitality Operations Toolkit Free Restaurant Operations Tools, Calculators & Templates These restaurant operations tools help restaurants, cafés, bars and food & beverage teams control labour cost, calculate food cost, improve menu margins and track key restaurant KPIs with practical calculators, templates and operations guides built for real hospitality operators. Explore Free Toolkit Browse Templates 🌍 UK-based, useful worldwide. Use Ops Hospitality tools with your own currency, local tax rules and operating model — whether you manage a restaurant, café, bar, hotel F&B outlet or multi-site hospitality business. Free Restaurant tools Excel Hospitality templates KPIs Operational metrics Guides Manager-friendly resources Run your […]

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