Staff Schedule & Labour Cost Calculator
Build a weekly staff schedule with real start and finish times, including split shifts, and automatically calculate labour cost.
| Role | Rate | Hours | Monday | Tuesday | Wednesday | Thursday | Friday | Saturday | Sunday | Cost | Remove |
|---|
Each day includes Shift 1 and optional Shift 2 for split shifts.
Total Hours
Base Cost
Employer Cost
Total Labour
Labour %
Target Cost
Difference
Monthly Cost
Restaurant labour cost planning made simple
This free Staff Schedule & Labour Cost Calculator helps restaurant managers, bar operators and hospitality teams estimate staffing costs before they impact profit.
Use it to calculate weekly rota hours, wage cost, employer cost, labour percentage, monthly payroll impact and how your labour spend compares against your target.
What this calculator helps you work out
- Weekly staff hours and rota cost
- Labour cost percentage against sales
- Employer cost and payroll impact
- Monthly labour cost forecast
- Split shift and multiple team member planning
- Target labour percentage comparison
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FAQs
What is a good labour cost percentage for a restaurant?
A good labour cost percentage depends on the restaurant model, service style and pricing, but many hospitality operators track labour percentage closely because it is one of the biggest controllable costs.
How do you calculate restaurant labour cost percentage?
Labour cost percentage is calculated by dividing total labour cost by total sales, then multiplying by 100.
Can this calculator be used for weekly rota planning?
Yes. You can use it to estimate staff hours, wage cost and total labour cost before finalising your weekly rota.
Does this include employer costs?
Yes. The calculator allows you to include an employer cost percentage so you can estimate a more realistic total staffing cost.